Introduction:

We [Ad hoc Committee] have created a draft bylaw [which needs to be reviewed and accepted by the upcoming duly elected committee for NANMA] in which the association committee election procedure is included as ‘Article 10 – Election Process and Rules’.

To form an endorsed elected committee, ‘election process and rules need to be defined, so we [current ad hoc committee] reviewed the draft for ‘article 10 – election process and rules’ and confirmed the following guidelines/procedures.

General Rules:

  1. The total strength of the committee: 15
    ▪ The committee should have a minimum of 5 women members
  2. Election process: there shouldn’t be any ballot. Instead, voters [eligible association members] should get the option to nominate candidates
    ▪ Eligible voters: all registered association members >=18 years of age
    ▪ Total nominations allowed for a voter: 3
    ▪ Apart from nominating 3 candidates, voter can do a self-nomination also [in that case total nominations allowed for a voter would be 4]
    ▪ One of the nominations should be a woman candidate
    ▪ If a voter wants to nominate a candidate, the voter should have an understanding [confirmation] that the mentioned candidate is interested to be nominated
  3. The existing committee should publish the current working committee and structure [so that each voter have an idea of the current structure and members of the committee]
  4. Preferred that voting percentage should be >50% to announce the election results official & valid
  5. An election committee should be formed [with representation from the community; for details please refer the section and google form below] and they are responsible for :
    ▪ Election date
    ▪ Publicity
    ▪ Select the platforms/technologies for an easy option for voters to nominate candidates
    ▪ Other required activities related to committee election
  6. No more than one member from a registered NANMA family (Article 1B) should be the part of executive committee election or can be elected to executive committee due to any exceptional reasons
  7. If election committee has not received 15 required candidate nominations during election process, they can declare a formal committee with an odd number count of executive committee members, which at least has 12 or more nominated candidates.

Executive Committee Establishment

  1. The duly elected committee, then select/elect [again via nomination in the first official committee meeting] the office bearers [president, vice president, secretary, joint secretary & treasurer]
  2. Announce the office bearers list officially to NANMA association

Most Callouts and Resolutions:

  1. Illustrate nominations: nominated candidates would be visible. The corresponding voter should be hidden
  2. Amend nomination: should not be allowed. Submitted nomination should be final
  3. Strength of nominated candidates:
    ▪ Greater than 15: election committee will be selecting candidates with more nominations [ranking from 1- 15]
    ▪ Less than 15: election committee will be reaching out to association for more participation in the election process to fulfill the gap
  4. Exceptions: election committee will be reaching out to association and adopt the final decision